Disbursements
This table sets out the minimum evidence practitioners must retain on file when claiming fees for disbursements. Failure to retain these records may amount to a compliance breach.
Victoria Legal Aid (VLA) may require copies of these documents prior to certifying a claim for payment.
| Disbursement type | Evidence |
|---|---|
| Court filing fees | Invoice/receipt |
| Conduct money | Invoice/receipt Evidence of service of subpoena |
| Process server fees | Invoice/receipt Affidavit of service |
| FOI costs | Receipt for payment of application fee Receipt for processing fees FOI decision letter |
| Title lodging/search fees | Receipt Copy of title |
| Medical/psychological/psychiatric reports | Request for report or instructions to expert Tax invoice Receipt Report Where a non-attendance fee is claimed:
|
| Family reports | Request for report Tax invoice Receipt Report Where a non-attendance fee is claimed:
|
| Other expert reports | Request for report or instructions to expert Tax invoice Receipt Report |
| Interstate travel costs | Invoice/receipts |
| Travel within Victoria | Invoice/receipt |
| Overnight allowances | Receipts for accommodation and any meals |
| Interpreter fees | Invoice/receipt |
| Translation fees | Invoice/receipt Copies of original documents and translated document. |
Counsel fees
This table sets out the minimum evidence practitioners must retain on file when claiming for counsel fees.
| Counsel service | Evidence |
| Preparation | Invoice/receipt or backsheet |
| Conferences | Invoice/receipt Invoice/receipt or backsheet – listing names of persons attending conference and service dates |
| Additional preparation | Invoice/receipt or backsheet On occasion VLA may require counsel to keep a log of hours spent on additional preparation. This will be set out in the approval letter. |
| Preparing documents | Invoice/receipt or backsheet Copies of documents |
| Circuit fees | Invoice/receipt or backsheet that confirms appearance at court location and service dates |
| Appearances | Invoice/receipt or backsheet that confirms appearance and service dates |
Reviewed 22 November 2023
In this section
-
- Handbook
-
- 3 – Criminal law guidelines
- Guideline 1.2 – ‘guilty’ plea in the Magistrates’ Court
- Guideline 1.3 – Assessment and Referral Court List matters
- Guidelines 1.4 and 1.5 – social security prosecutions
- Guideline 2 – traffic offence charges in the Magistrates’ Court
- Guideline 4.1 – County Court and Supreme Court pleas
- Guideline 5.1 – proceedings in the Criminal Division of the Children’s Court
- Guideline 6 – bail applications in the Children's, Magistrates’, County and Supreme courts
- Guideline 7.1 – criminal appeals to the County Court
- Guideline 7.2 – interlocutory appeals to the Court of Appeal
- Guideline 7.3 – appeals to the High Court
- Guideline 7.4 – leave to appeal against sentence in the Court of Appeal
- Guideline 7.5 – appeal against sentence in the Court of Appeal
- Guideline 7.6 – leave to appeal against conviction/conviction and sentence in the Court of Appeal
- Guideline 7.7 – appeal against conviction/conviction and sentence in the Court of Appeal
- Guideline 7.8 – election to renew leave to appeal against conviction and/or sentence in the Court of Appeal
- Guideline 8 – stay applications under the Criminal Procedure Act
- Guideline 9 – hearings under the Crimes (Mental Impairment and Unfitness to be Tried) Act
- Guideline 10 – Serious Offenders Act 2018
- Guideline 11 – Supreme and County Court breach proceedings
-
- 4 – Commonwealth family law and child support guidelines
- Notes on the guidelines
- 4.4 – Family Law Property Program professional costs
- Introduction to Commonwealth family law and child support guidelines
- Notes on the introduction to the guidelines
-
- Guideline 1 − parenting disputes
- Guideline 1.1 – advice and negotiation for adults in parenting disputes
- Notes on guideline 1.1
- Guideline 1.2 – FDRS for adults in parenting disputes
- Notes on guideline 1.2
- Guideline 1.3 – litigation for adults in parenting disputes
- Notes on guideline 1.3
- Guideline 1.4 – appointment of an ICL in litigation relating to parenting disputes
- Notes on guideline 1.4
- Guideline 1.5 – appointment of an ICL for litigation intervention FDRS in parenting disputes
- Notes on guideline 1.5
- Guideline 1.6 – advice and negotiation for child litigants in parenting disputes
- Notes on guideline 1.6
- Guideline 1.7 – FDRS for child litigants in parenting disputes
- Notes on guideline 1.7
- Guideline 1.8 – litigation for child litigants in parenting disputes
- Notes on guideline 1.8
-
- Guideline 2 – recovery, location and information orders
- Notes on Guideline 2
- Guideline 2.1 – assistance for a recovery order
- Notes on Guideline 2.1 – assistance for a recovery order
- Guideline 2.2 – assistance for a location or information order
- Notes on Guideline 2.2 – assistance for a location or information order
-
- Guideline 3 – international child abduction
- Notes on Guideline 3
- Guideline 3.1 – litigation in matters involving international child abduction
- Notes on Guideline 3.1
- Guideline 3.2 – FDRS in matters involving international child abduction
- Notes on Guideline 3.2
- Guideline 3.3 – appointment of an ICL for litigation relating to international child abduction
- Notes on Guideline 3.3
- Guideline 3.4 – appointment of an ICL for FDRS in matters involving international child abduction
- Notes on Guideline 3.4
-
- Guideline 5 − child support and child maintenance
- Guideline 5.1 – advice and negotiation for adults in child support matters
- Notes on Guideline 5.1
- Guideline 5.2 – litigation and administrative review for adults in child support matters
- Notes on Guideline 5.2
- Guideline 5.3 – advice and negotiation for adults in child maintenance and adult child maintenance matters
- Notes on Guideline 5.3
- Guideline 5.4 – FDRS in adult child maintenance matters
- Notes on Guideline 5.4
- Guideline 5.5 – litigation for adults in child and adult child maintenance matters
- Notes on Guideline 5.5
- Legal assistance for children in child support and child maintenance matters
- Guideline 5.6 – advice and negotiation for children in child support and child maintenance matters
- Notes on Guideline 5.6
- Guideline 5.7 – litigation for children in child support and child maintenance matters
- Notes on Guideline 5.7
-
- Guideline 7 − special medical procedures involving children
- Guideline 7.1 – litigation for adults for special medical procedures involving a child
- Notes on Guideline 7.1
- Guideline 7.2 – appointment of an ICL in litigation relating to special medical procedures involving a child
- Notes on Guideline 7.2
- Guideline 7.3 – litigation for child litigants for special medical procedures involving them
- Notes on Guideline 7.3
-
- Guideline 9 – property disputes
- Notes on Guideline 9
- Guideline 9.1 – Family Dispute Resolution Services in family law property disputes
- Notes on Guideline 9.1
- Guideline 9.2 – litigation in family law property disputes
- Notes on Guideline 9.2
- Guideline 9.3 – urgent ligation in family law property disputes
- Notes on Guideline 9.3
- Family law costs management
- Important information about FDRS
- Jurisdiction of family law proceedings
- 4.1 – Family Violence and Cross-Examination of Parties Scheme
-
- 5 – Commonwealth civil law guidelines
- Guideline 1 – general guideline for Commonwealth civil matters
- Guideline 2 – social security and other benefits: administrative appeals
- Guideline 3 – assistance for migration cases
- Guideline 4 – equal opportunity and discrimination cases
- Guideline 5 – war veterans' matters
- Guideline 6 – other Federal Court and High Court proceedings
- Guideline 7 – Proceeds of Crime Act 2002
- Guideline 8 – extradition proceedings
- Guideline 9 – NDIS administrative appeals
-
- 6 – Child protection guidelines
- Introduction to child protection guidelines
-
- Guideline 7 – judicial review of the Family Division of the Children's Court, County Court or Victorian Civil and Administrative Tribunal decision
- Notes on Guideline 7 – judicial review of the Family Division of the Children’s Court, County Court or Victorian Civil and Administrative Tribunal decision
- Notes on fees and other costs payable in child protection matters
-
- 7 – State civil law guidelines
- Guideline 1 – general civil claims of $5000 or more
- Guideline 2 – Mental Health Tribunal cases
- Guideline 3 – supervised treatment orders
- Guideline 4 – guardianship and/or administration cases in the Guardianship List
- Guideline 5 – coronial inquests
- Guideline 6 – equal opportunity or discrimination cases
- Guideline 7 – Victims of Crime Assistance Tribunal cases
- Guideline 8 – family violence protection order cases
- Guideline 10 – adoption
- Guideline 11 – evictions at VCAT
- Guideline 12 – Supreme Court
- Guideline 13 – infringements cases
- Guideline 14 – witnesses appearing before the chief examiner or examiner
- 8 – Public interest and strategic litigation
- 9 – Standard grants assessment process
-
- 16 – Applying for a grant of legal assistance
- How to apply
- Does a person need a lawyer to help them apply?
- Helping a client apply for a grant of legal assistance
- How to fill in the application form
- Giving false information or omitting relevant information in the application
- Late applications and time limits
- How to apply for further assistance, or additional assistance
- Submitting the application
- Urgent applications
- Applications by children
- 19 – Standard terms and conditions
- 20 – Abandoning legal assistance
- 21 – Finalising grants of legal assistance
-
- 23 – Payments to lawyers and service providers
- Professional costs
- Counsel's fees
- Payments to agents
- Duty lawyer schemes
-
- Disbursements
- Minimum evidence to be retained on file for claims for disbursements and counsel fees
- Interim claims for authorised disbursements
- Table OO – VLA rates for reimbursement of authorised disbursements/expenses
- Table Q – Expert reports and court attendances in family law matters
- Table S – Expert reports and court attendances by psychologists and psychiatrists in criminal matters
- Cost ceilings
- Stage of matter limits
- Lump sum fees
-
- Costs payable in criminal law matters
-
- Fee Schedule 1 – Lump sum and other fees payable in criminal law matters
- Conditions for paying lump sum fees in criminal law matters
- Principles applying to payment of preparation fees to solicitors
- Summary criminal proceedings
- Table A
- Table B
- Table C
- Table D – Lump sum fees for bail applications in the Supreme Court
- Principles applying to payment of fees for Magistrates' Court stage of indictable matters
- Table E – Lump sum fees for the Children's Court and Magistrates’ Court stage of an indictable crime matter
- Principles applying to payment of fees for the County or Supreme Court stage of an indictable crime matter
- Table F – Lump sum fees for County Court and Supreme Court stage of an indictable crime matter
- Table F(i) – Lump sum and other fees for serious indictable crime matters in the Children’s Court
- Table G – Lump sum fees for sentence appeals in the County Court
- Table H – Lump sum fees for appeals against sentence and conviction in the County Court
- Table J – Lump sum fees for Supreme Court and County Court breach matters
- Table K – Lump sum fees for appeals to the Court of Appeal
- Table K(i) – Lump sum fees for appeal by the Director of Public Prosecutions to the Court of Appeal
- Table K(ii) – Lump sum fees for interlocutory appeal
- Table L – Lump sum fees for criminal appeals in the High Court
- Table NN
- Fee Schedule 1A – Fees payable in criminal matters if an Appeal Costs Certificate has been granted
- 24 – Quality Assurance
- 26 – Complaints and feedback
- Invoice, forms and worksheets
- Interim fees
- Handbook archive
- Contact us